Website Updating Instructions

Intern Website Update Instructions

INSTRUCTIONS FOR UPDATING THE EDINAINTERNS.ORG LEFT SIDEBAR

Host Family/Partner matches

New User Admin Instructions

INSTRUCTIONS FOR UPDATING THE EDINAINTERNS.ORG LEFT SIDEBAR

1. scroll to the bottom of the website and sign in (must have access to edit the website)

2. go back to the top and click the "More" button in the upper right.

3. select "Manage Site"

4. on the left side, select "Site Layout"

5. For each section of the sidebar, it says "Navigation: Edit | Delete". Click Edit on the section you want to edit. (Either count down from the top to determine which section, or use trial and error.)

- To add a link to an Edina Interns page: click "Add Page" and select the page 

- To add an outside link: click "Add URL", paste the URL, and give the link a name

  • To organize the links, use the arrows.

  • To remove a link, use the little x.

Host Family/Partner matches LINKS ...

Fall Matches 

Spring Matches 

Email Lists

TO EDIT DATA

1. Go to "Edit Data Here" tab in the document: https://docs.google.com/a/edinainterns.org/spreadsheet/ccc?key=0AneopOPqmHCXdHZablVGYjFRMWtVV2pSSTJCZ2czMGc#gid=9

2. Tab to the right to find the correct group of columns (for intern, partner, fall, or spring) and input data or paste it in.

3. Data should automatically appear on either the ___ Fall ___ or ____Spring _____ tab (or both for interns & partners). These tabs contain formulas and are not for editing. They are automatically populated based on the "Edit Data Here" tab.

TO CREATE A LINK TO VIEW THE DATA (Links are already listed above, but I thought I'd write the instructions for it while I was making them)

1. Choose "Publish to the Web" from the File menu.

2. A dialog box will pop up ... the top section is Sheets to publish and the bottom section is Get a link to the published data.

3. Sheets to publish (top section of dialog box) should already be set to "All Sheets" and "Automatically republish when changes are made" should be checked. (If not, change it to be this way.)

4. Get a link to the published data (bottom section of dialog box) is super handy...

5. Select "webpage" (or another format if you prefer, such as PDF or Excel)

6. Select the sheet you want people to view (e.g. ____ Spring ____)

7. The link you need will display in the box. Copy it (for example, highlight and right-click, then select copy)

8. Paste the link into the webpage or email.

9. If desired, change the text of the link to something easier to read.  e.g. start with a link like this: https://docs.google.com/spreadsheet/pub?key=0AneopOPqmHCXdHZablVGYjFRMWtVV2pSSTJCZ2czMGc&single=true&gid=10&output=html

...then put your cursor in the middle of it, type the link name you want and backspace over the rest of the link name until it looks like this or similiar

2012-13 Fall Host Partner Matches

                                                               
                                                                     
 For Intern Website Admins:                                                                    
                                            
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Here are a few basics:

TO SEE ALL OF YOUR GOOGLE ACCOUNT STUFF
1. To see everything you can access with your account (including Google Sites, Google Docs, Gmail, etc) go to http://www.google.com/a/edinainterns.org
2. Log in with your UserName

TO LOGIN TO THE WEBSITE:
1. Go to the website.
2. Click the Sign In Link at the very bottom left (blue text on a blue screen).
3. If prompted, enter your user id and password. (If already logged into Google, it may not prompt you.)
4. It should show your user name at the top right of the pa
TO MAKE A COPY OF THE SITE SO YOU CAN PLAY AROUND:
1. Make sure you are logged into the website.
2. Click the "More" button near the top right of the page.
3. Select "Manage Site".
4. Click the "Copy This Site" button.

TO UPDATE A WEB PAGE:
1. Make sure you are logged into the website.
2. Navigate to that page. 
3. Click the pencil icon to edit the page.
4. The default editor does the html for you. If you want to edit the html directly, click the html button on the button bar.

TO ADD A WEB PAGE:
1. Make sure you are logged into the website.
2. Click the icon with the page and the plus sign.
3. Enter a name for the page, pick a template if you want, and tell it what page should be its parent page.
4. Select a layout for the page (1 column, 2 column, etc. The top menu and right Sidebar will always be there)

TO EDIT THE RIGHT SIDEBAR or TOP MENU or LOGO:
1. Make sure you are logged into the website.
2. Click the "Edit Sidebar" link at the bottom of the sidebar.

TO SET UP A NEW USER
1. Go here http://www.google.com/a/edinainterns.org and log in
2. Click Organizations and Users
3. Click "Create a New User"
4. Enter name and new email (and don't send password e-mail, just close dialog).
5. Select the new user from the list.
6. Add a nickname (full first name + last initial)
7. At the bottom, click "Add another destination" and add in the user's normal mailbox (for message forwarding)
8. Go to "Roles & Privileges"
9. For people who need to update website, click "Assign More Roles" and click Super Admin
10. At the top under the user's name, click "Getting Started Instructions"
11. Click "E-mail Instructions"
12. Add in nickname, that messages will be forwarded, and signing on tips (from top of this page).


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